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| Executive Assistant to Vice Chairman |
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| Salary: $65K-$75K+B |
Location: New York, NY |
Type: Full-Time |
| Date Posted:
2009-12-17 |
Job Code: CD.EAVC |
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| Description:
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New Position assisting Vice Chairman, Investment Banking (Technology) for premier global Investment Banking firm. Responsibilites: - Provides senior level administrative support.
- Schedules and organizes complex activities such as meetings, travel, conferences and personal matters.
- Coordinates and maintains complex meetings/appointments calendar.
- Organizes and prioritizes large volumes of information and calls.
- Maintain daily call sheet and be proactive in getting banker to return calls.
- Takes messages or when possible, provides answers to questions.
- Produces letters, memoranda, presentations, reports, etc. as necessary.
- Get all relevant presentation material for each meeting prior to meeting date.
- Tracks expenses for T&E reports. Performs calculations for expense reports and reconciles bankers’ statements.
- Prepares personalized travel itineraries.
- Creates and maintains filing system.
- Personal tasks as assigned.
Hours: 9-5 but must be flexible for OT |
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| Requirements: |
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| Must have at least two years of previous experience supporting executive in a busy, high-pressure environment, preferably within the financial services industry.
Strong Microsoft Office skills (particularly Outlook, Word, Excel, and PowerPoint).
Excellent organization skills and close attention to detail. Consistently work to ensure accuracy.
Excellent communication skills.
Strong leadership and initiative: be proactive in managing tasks and asking questions when needed.
Must maintain a professional, courteous and polite manner in all internal and external interactions.
Must be able to handle confidential and sensitive information appropriately.
Must exercise excellent judgment in all situations.
Must be able to prioritize and multi-task quickly and efficiently.
Must be able to remain calm under pressure.
Must be reliable in completing all requested tasks in a timely manner.
Must be responsive. Must follow up on all inquiries and banker requests promptly
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