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| Administrative Assistant-Boston |
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| Salary: Open + Bonus- |
Location: Boston, MA |
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| Date Posted:
2010-06-22 |
Job Code: HT/BOS |
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| Description:
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Boston office of world reknown investment banking firm needs an experienced, professional Administrative Assistant with good organization skills & high degree of integrity & confidentiality.
Responsibilities:
Provide administrative support in a complex team environment; coordinatecomplex, senior-level internal/ external meetings and conference calls; handle a high volume of phones calls, supporting internal and external managers or clients; responds and follows up on client requests; maintain calendars, contact database; coordinates travel arrangements and processes expense reports; prepare and distribute divisional correspondence, memos, letters, reports or other documents as requested; manage monthly invoices and arranges for payment; general administrative duties (copying, filing, faxing, archiving); order marketing supplies and keeps inventory well-stocked; opens and monitor incoming office correspondence; attendance tracking; office Liaison for Charitable Budget; event planning, coordination and execution; assist with logistics of recruiting efforts; manage email and voicemail distribution lists; manage technology requests for new hires
Hours-8:30-5:30 - flexibility is needed Paid OT
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| Requirements: |
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| Strong proficiency in MS Word, Excel, PowerPoint and Outlook. 4+ years of experience. Team player with a positive attitude. Detail oriented; comfortable working with people at all organizational levels. Good communication skills; ability to multi task in hectic high pressure environment
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