Locke Careers - Staffing Services out of New York City

Member Login | Career Center | Home | Contact

Print Job - Apply Now

Administrative Assistant-San Francisco

Salary: Competitive-	Location: San Francisco, CA	Type:
Date Posted:	Job Code: HT/SF

Description:

The San Francisco office of New York premier investment banking firm needs an experienced & resourceful administrative Assistant to group & its executive. The applicant should be a team player with a positive attitude who works well under pressure. This position requires the highest degree of integrity, professionalism, diplomacy and discretion.

Responsibilities: Provide administrative support in a complex team environment to a senior group or executive; coordinate complex, senior-level internal/ external meetings and conference call; handle a high volume of phones calls; support internal and external managers or clients; organize & ship literature to clients; respond and follow up on client requests; maintain complex and extremely detailed calendars; prioritize meeting requests and related logistics; coordinate a high volume of domestic and international travel arrangements and process expense reports; prepare and distribute divisional correspondence, memos, letters, reports or other documents as requested; manage monthly invoices and arranges for payment; on-boards new hires, processe new employees, transfers, termination, etc.; responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.

Requirements:

Prefer 5+ years of experience ; strong proficiency in MS Word, Excel, PowerPoint and Outlook; excellent interpersonal and communication skills. Strong knowledge of general business, corporate and government cultures. Demonstrated dependability and sense of urgency about getting results; strong organizational skills. Comfortable working with people at all organizational levels. Must be able to prioritize a variety of time-sensitive tasks. Must have excellent judgment

Qualifications:

High attention to detail. Ability to maintain high standards despite pressing deadlines. Ability to solve problems quickly and efficiently.Ability to handle highly sensitive, confidential and non-routine information; self-starter with excellent anticipation skills; ability to prioritize and multi-task in a deadline driven environment.